With paperless offices becoming increasingly common, companies are dropping out of the traditional paperwork. They want to bring innovation and electronic signatures into their workflow, so they don’t need to waste time printing documents. If you want them to get things signed and returned quickly, using an electronic signature is the best way.
Here are the top five free electronic signature software options for small businesses on a budget who need an easy way to sign documents electronically.
It doesn’t matter if you’re an old-fashioned business person. There is no way to avoid electronic signing in our modern business world.
E-signature technology has made signing contracts easier than ever before. It used to be that companies had to send out paper copies of agreements for their clients to sign.
They need an electronic copy and can get them signed instantly.
What Is Electronic Signature Software?
An electronic signature is an electronic representation of a handwritten signature. It allows users to sign contracts and offers without being physically present.
eSignly is the world’s leading provider of document-signing solutions. Its cloud-based platform enables businesses to collaborate securely across multiple devices and locations.
You can either accept the documents you get from others or send them contracts or agreements signed by their respective parties. There are specific electronic signatures available for use.
Why Are Businesses Switching to Electronic Signatures?
The potential for eSignatures can be seen across various verticals, including legal, health care, governmental, and real estate.
E-Signatures allow companies to collect signatures electronically instead of printing them out and mailing them.
Electronic signature technology has various uses beyond just facilitating business transactions. It can be used for HR, such as streamlining recruitment and speeding up the accounts payable and receivables processes.
Electronic signatures software enables organizations to simplify their paper processes, cut down on costs, increase efficiency, and improve overall business practices.
How to Select the Best Electronic Signature?
Many companies offer electronic signatures, including DocuSign, eSignly Panda Doc, HelloSign, Foxit Sign, and Signatory, and the list continues on and on. With too many options, you must choose the right one to fit your business requirements.
We will talk about the factors to consider when choosing electronic signing software.
Flexibility
If the electronic signature tool provides you with the ability to support your organization’s growing needs, then an ideal way for any business would be to implement the tool in just one part of the company. Eventually, this could expand its use throughout the rest of the company.
Can the electronic signature solution be deployed in different forums like the public or private clouds? Can it be used beyond the firewall laid by the organizations?
You must determine if the electronic signature software provider offers solutions that allow you to use their product on various types of hardware, including laptop computers, desktops, tablet PCs, and mobile phones. Do they offer multi-language support?
Pricing Plans
You must understand the pricing structure the electronic signature provider uses before signing them up. They should offer some free versions so that you can test them out.
However, if these free versions lack certain features, you may want to consider upgrading your account.
Easy to Use
One of the main benefits of digital signatures is that they allow users to sign documents online in real time. To make this work, the signature application should be intuitive and easy to access.
Users should not have to learn how to use the program before signing documents. The system should also be easy to use so new users can quickly start signing documents.
Comparing Best Electronic Software in 2023
For small business owners, signing documents is an everyday part of their lives. An electronic document management system can help them sign important documents efficiently and securely.
It can even integrate with their existing software applications, so they don’t need to switch between different systems when working on legal paperwork.
An excellent electronic signature solution can help you save time and money by allowing you to sign documents quickly and easily.
DocuSign
DocuSign provides the capability to send and receive electronic documents known as envelopes. The number of monthly envelopes you can utilize per individual varies and relies upon the plan you select.
For instance, while the Individual plan contains just five envelopes, you can make utilization of up to 100 envelopes each month with the Standard and BusinessPro arrangements. Arrangements with more than 100 envelopes or more than 5 users are offered yet demand personalized costs based on your particular needs.
A free arrangement likewise permits unfettered signing with added cloud storage. Notwithstanding that you are restricted to a particular measure of envelopes daily, you can utilize unlimited numbers of records each day.
Special protocols are accessible to assist with security, for instance, Fed RAMP, Baa, HIPAA, 21 CFR Part11) and an eNotar.
Pros:
- Unlimited signups
- Built-in cloud storage
- Additional security protocols
Cons:
- An extremely small number of envelopes
- Additional costs for most features
- Poor quality customer service
Pricing
- Personal: $15/month
- Standard: $45/user per month
- Business Pro: $65/user per month
eSignly
eSignly provides its clients with electronic signatures for free. Electronic Signature Services (ESS) help businesses cut down on paper and make signing documents easier.
eSignly is an electronic signature service provider that simplifies the process of creating electronic documents that can be shared electronically. Electronic document creation eliminates the need for physical documents and reduces the time spent reviewing them.
Electronic document sharing allows users to share documents easily across geographic locations.
This reduces the amount of work required to complete transactions. eSignly eliminates the tedious process of signing multiple documents one after another.
The user picks the document they’d love signed, chooses the individuals who’ll be included, and sends it off. eSignly can deal with any document.
eSignly has developed a reputation for being easy to use, quick to use, and trusted. It supports multiple platforms, including mobile apps, websites, and desktops.
- Free: $0/month
- Professional: $10/user/month
- Business (Team): $20/user/month
- Enterprise (Team): $30/user/month
HelloSign
HelloSign allows users to create electronic signatures quickly. Users can also send copies of signed agreements to multiple recipients.
Signatures are stored in the user’s private online vault. They can then be printed, faxed, emailed, or saved to PDF files.
Each plan includes unlimited email notifications if someone signs your agreement. Plans start at $9 per month and offer 2GB of secure online storage.
Pros:
- There are several different options available for you to choose from.
- Custom branding
- Unlimited signatures
Cons:
- Can only sign in black ink.
- No dedicated app
- No payment processing
Price
- Essentials: $20 USD/mo
- DropboxPro: $29.99 USD/mo
- Standard: $30 USD/user/mo
PandaDoc
PandaDoc reports that its signing software has saved users 12 hours per week, with a 65% decrease in document creation time and a 28% increase in closing rates. It is used by over 30,000 companies, including AutoDesk, Bonusly, and TomTom.
Its traditional e-signature services combine bonus features, like more than 450 templates, the ability to customize fields and manage approval workflows.
An API is also available to integrate PandaDoc into your site or app. PandaDoc pulls heavy duty with its services, interactive quotes, pre-approved contracts, built-in signatures, and shareable forms.
You can sign documents and forms within Microsoft Word or use the exclusive mobile app to complete a PDF document. Either way, live analytics show progress as your client views and signs each document.
Your security is protected by ESIGN, UETA, and HIPAA compliance with a SOC 2 Type II certification.
Pros:
- More integrations
- Try for 30 days without any commitment
- Easy – contract negotiations tools
Cons:
- It can get pricey for users
- Limited mobile app functionality
- Don’t edit any documents after submitting them.
Price
- Essentials: $29/month per user
- Business: $59/month per user
signNow
SignNow is a powerful online platform that allows you to automate your business processes and streamline your workflow. You can quickly create agreements, track progress, manage permissions, merge multiple contracts into one, and much more.
With SignNow, you can easily save money and time by automating manual tasks associated with legal contracts. Plus, you get unlimited users, and no downloads are needed.
Pros:
- You get unlimited templates and signatures.
- Extended security protocols
- Affordable plans
Cons:
- Free for limited-7 days
- Custom plan for over 10 users
- There are some issues with the text editor.
Price
- Business: $20 per user per month
- Business Premium: $30 per user per month
- Enterprise: 50 per user per month
The Key Takeaway
Getting a physical document signed by someone else takes time, effort, and resources.
Electronic notaries go beyond simply verifying an electronic signature by providing additional security features for protecting against fraud and ensuring the authenticity of digital documents. They can also streamline the entire signing process by automating the creation of electronic documents.
Both solutions offer file storage and collaboration features, but file creation enables users to generate complex files, including documents and images. Many e-signatures provide out-of-the-box integration with popular CRM and content management systems.
Integrating an e-signing solution with your CRM or CMS tool can help streamline the contracting process and improve efficiency.
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